Nationwide Placement Wynberg, Sandton, Gauteng, South Africa
Apr 30, 2017Permanent
We are looking for a resilient and efficient individual, with a high energy level and a compelling sense of urgency, to provide key administrative/office support to the Managing Director.Our ideal candidate will be highly organized, able to multi-task and effectively manage, organize and influence stakeholders internally and externally at all levels. Qualifications• A Matric certificate or equivalent qualification• A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial Knowledge, Skills and Experience • has good coordinating skills• Is Proactive and able to work independently• Is able to plan ahead and spot potential areas where help may be needed• has basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)• is able to present themselves and the company in a professional manner• Is able to act as the main contact point for all matters relating to the Director.• has a strong service orientation• has excellent relationship-building and networking skills• is able to communicate effectively at all levels both within, as well as outside the company• is able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances• has excellent time management, planning and organizing skills• has a strong “sense of urgency” with regards to everything they do• is accurate, pays attention to detail and is reliable in meeting set deadlines• is able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism• is able to manage confidential information with utmost discretion• is able to be innovative and show initiative Experience Required:• Excellent verbal and written communication skills (English)• Sound knowledge and experience in managing an Executive’s diary is an important requirement• A minimum of 5 years previous experience in a similar role• Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook) Key Responsibilities• Managing calendars/diary including the annual company calendar.• Providing a confidential and comprehensive administrative/office support service• Dealing with and responding to correspondence and telephonic queries• Taking and distributing minutes and monitoring progress feedback.• Effectively executing financial administration and the services function through budget set up and expense control.• Organizing functions/meetings and appointments etc.• Compiling and distributing reports and/or presentations.• Timeous and effective organization of travel, local and international.• Filing and record keepingShould you meet the above minimum requirements, please fax your CV and a copy of your ID and Qualifications to : 086 660 1061.If you do not receive a response within 2 weeks please consider your application unsuccessful, however we will keep your details on record for suitable future roles.