HR Coordinator

  • Megan Forg Consulting
  • Paarden Eiland, Cape Town, South Africa
  • Oct 11, 2018
Permanent Human Resources

Job Description

HR Subcontractor Coordinator

Location: Paarden Eiland, Cape Town

Salary: R15k per month maximum

 

About the Role:

To ensure all training coordination and administration is updated and managed in a manner that ensures the smooth running of all subcontractor mobilisations. To ensure the accurate and timeous payments of subcontractor invoices

 

Requirements:

Matric

MS Word, Outlook, Excel & SAP

2 years’ experience working in an HR Environment

2 years office administration experience

Familiar with Training and Development

Understanding the Invoicing process

 

Duties:

Administration & training:

Ensure training is planned as and when required

Ensure that all Purchase Orders are submitted to Finance once training dates are finalised

Update company system with all training dates as well as certificates received

Prepare training agreements once training has been confirmed and submit signed agreements to Finance

Plan local and international training

Together with the relevant company appointed persons, plan, coordinate and generate endorsements as and when required

Arrange flights and accommodation for subcontractors booked on training through the Logistics department as and when required

Maintain a register and records of all training done for audits and reports

Arrange interviews with new candidates together with the relevant manager

Assist with the loading of new documentation for active subcontractors

General Administration:

Prepare and submit WSP / ATR reports annually within the deadlines given by SETA

General administration & record keeping

Manage sub-contractor accounts & relationships effectively:

Reconciled invoices & supporting documentation in the subcontractor payments file within 2 days of receipt of all signed off documentation

Liaise with other finance teams within group to gather all freelance invoices under our control

Subcontractor invoices are processed in SAP before payments are loaded

Load payments on banking system within communicated time frames

Payment amounts communicated on timeous manner to subcontractors with remittance advice sent within 2 working days of payment made

Subcontractor tax information is on file

Book, log and control deductions and advances

Check cash position of subcontractors prior to advances

Subcontractor related cash flow kept updated

Limit and manage sub-contractor complaints

Job Level

Skilled

Salary Range

R10 000 - R15 000 per month