Bookkeeper / Payroll Administrator

  • Megan Forg Consulting
  • Rivonia, Sandton, Gauteng, South Africa
  • Jul 17, 2017
Permanent Accounting Administration Finance

Job Description

Bookkeeper, Payroll Administrator and Administration Manager

Location: Rivonia, JHB

Salary: R25k per month



B.Com Accounts or Advanced Accounting Diploma

Minimum 5 years’ experience in a similar role

Strong bookkeeping, accounting and payroll administration skills

Sage accounting software experience

MS Office Suite (Word, Excel, Outlook)



Bookkeeper and Payroll Administrator:

Handling all company books from Sales, Cost of Sales, Expenses to Cashbook to reconciling of bank accounts.

Management reports – Income Statements, Balance sheets, Trial Balances, Age Analyses etc.

Reconciling of any credit card accounts, garage card account, petty cash and reconciling of petty cash account

Inputting of all relevant journals, and entering of all ledger accounts.

Invoices for commission to be reconciled to advertising lists received from production department.

Oversee the posting of invoices once magazines are printed with a tear-sheet of the actual printed advertisement.

Process any banking of cheques, or payments into any creditors’ accounts, via deposits.

Calculating and preparing of all staff members’ salaries and printing of pay-slips.

Ensuring that pay-slips and salary summary are given timeously to the financial manager for payment, and distribution of pay-slips to the relevant staff members.

Updating the salary journal schedule monthly.

Maintaining all leave and sick-leave forms from staff, and maintaining registers

Compiling and reconciling EMP501 for Bi Annual and Annual submission to SARS.

Distribution of IRP5s to staff members as required.

Reconciling of all creditors at month end.

Providing order numbers for any ad-hoc expenditure and ensuring it is authorized prior to the work or item being commissioned.

Ensuring the ‘to-pay’ file is kept up to date and providing the FM with amounts to be included in the cash-flow requirement schedule whenever new invoices are received.

Compiling cheque or internet requisitions for payment of creditors.

Providing creditors with a Proof-of-Payment when required.

Providing schedule of what must be paid by the month end.

Reconciling the bank account daily

Ensuring the ‘over 60 days’, unallocated credits and credit limits are kept to a

Handling of all queries relating to creditors.

Completing the Actual to Budget spreadsheets monthly and ensuring they are maintained to balance to the GL on a regular basis.

Administrative Duties:

Maintaining office infrastructure - alarm system, security, power supply, air conditioning, printers, telephone system, server, LAN and Wi-Fi, vehicles, fridges and premises.

Organising and ordering of all office supplies – stationery, tea, coffee

Ensuring the printers are maintained and that spare toner is always available.

Responding to telephone calls regarding security and informing management.

Dealing with any staff requests.

Compiling the reports and providing all relevant information timeously for the BEE auditors to obtain a BEE certificate.

Providing all information for the submission of the annual Employment Equity report.

Compiling, completing and submission of ATR & WSP on Annual basis to FP & M SETA

Travel arrangements for staff member, ie flights, accommodation and car hire. Organising food and drink for staff functions

Organising flowers/recognition from the company to the staff when circumstances require


Job Level


Salary Range

R20 000 - R25 000 per month