Managing Agent / Portfolio Manager
Location: Stellenbosch Somerset West
Offer: R15 000, 00 to R18 000,00 (Depending on experience)
CV and a professional cover photograph to liesel @ placedynamics . co . za
Own transport (site visits)
Must be willing to work after hours and on Saturdays for meetings
High pressure environment complex environment
Customer Service orientated (non-negotiable)
A minimum of 8 years of work experience (Administrative & Financially)
Property management experience essential
Relevant Qualification would be an advantage
Sectional Titles Act and Constitutions
Role Objective / Purpose:
To assist Trustees of Sectional Title Schemes and Homeowners Associations by ensuring the professional management of their properties
Key Performance Areas:
Management of current and investment account at the bank
Collection of levies (accounts are sent out monthly)
Account payments of the board / association, e.g. electricity, garden maintenance, service and repairs, UIF, Tax, VAT etc.
Depositing all funds received in the governing body's own bank account.
Provide clearance certificates
Maintain Asset registers where applicable
Keeping of a complete set of accounting books
Records of each owner's levy statements
Arranging annual accounting audits by the auditor of the board
Preparation of the annual budget for calculation of the charges
Setup and maintain employee contracts, statutory requirements, compensation and leave
Handling all correspondence
Secretarial services, e.g. sending letters to residents or owners, copies of house rules, etc.
Keeping of minutes, rules, plans, and insurance policies
Arranging Trustee / Management Committee - and Annual General Meetings
See to proxies, nominations, agendas, etc. for the AGM
Keep and distribution of all minutes
Assist and advise the trustees / management committee on the procedures regarding matters such as general meetings, special general meetings, quorums, proxies, decisions, voting rights, etc.
Assisting the Board of Trustees in determining and arranging replacements for insurance purposes and arrangements for appraisals
Obtaining quotes for the best available premiums
Arranging for insurance of buildings and improvements and any other insurance covering the governing body may need
Dealing with all insurance claims
Communication between the contractor and Board of Trustees or Executive Committee
Keeping record of the budget
Arrange for Quality Control
Monthly building inspection
Health & Safety
Maintenance and Repair Services
Receiving of all matters relating to maintenance of the building and common areas
Obtaining quotations for repairs and giving instructions to contractors for smaller repairs
Submission of quotations for larger repairs and improvements to the Board of Trustees and Executive Committee
Payment of contractors from the governing bodies own bank account after inspection of the work by the Board of Trustees or Executive Committee or place their proxy and payment is approved
Legal and Conflict Resolution Assistance
Assist where conflict between trustees, owners, tenants, residents and their guests
Assist trustees in problem situations with research / studies and suggest solutions
Customer Service and Communication
Place yourself in the customer's shoes and determine their expectations
Provide efficient and timeous service
Communicate at all times in a professional, friendly and helpful manner
Monthly reporting to trustees
Work with the trustees to ensure excellent sound management of the body corporate.
Proficient with Excel and Word
Pastel experience advantageous
Creative problem-solving skills
Please take note that initial correspondence will be via email
Correspondence will be entered into with short-listed candidates
If you have not received a reply within 1 week please consider your application unsuccessful
Placement Dynamics will provide service excellence that includes quality placements and specialized services to our Clients. All positions and Applications remain confidential protecting the rights and interests of both the client and the applicants.
Placement Dynamics specializes in all levels of recruitment which include General Office Administration and Support, Managerial, Sales and Marketing, Human Resources, Legal, Finance, General Clerical, Information Technology, Medical, Engineering, Hospitality and Artisans.
Placement Dynamics offers contract and permanent staffing.
OUR SERVICE TO YOU
We personally conduct on-site visits to our clients to ensure that we understand your business strategy, company culture and to receive a detailed job specification to assist you in placing the ideal candidate.