Secretary

  • Fast Recruitment
  • Somerset West, Cape Town, Western Cape, South Africa
  • Sep 09, 2017
Permanent Accounting Administration Commercial Services Consulting Customer Service

Job Description

One of our Clients specializing in the Health Services currently has a vacancy available for a Secretary in Somerset-West.Primary purpose of this position is to perform general secretarial and administrative tasks by assisting the company management. The secondary purpose is to project a professional and courteous impression to our client our consultants and to our guests.

 
Minimum Requirements:
  • Grade 12
  • Secretarial certificate (N6)/Diploma will be to your advantage
  • Must have at least 3 - 4 years' experience in a Secretarial role
  • Must be Computer literate (MS Office 2010 - Word, Excel, PowerPoint and Outlook)
  • Must be proficient in English spelling, punctuation and grammar
Competencies Required:
  • Must have excellent verbal and written communication skills
  • Must have good interpersonal skills
  • Must be able to multi-task
  • Must have attention to detail 
  • Must have strong planning and organising skills
  • Must be have good time management skills
  • Must show initiative
  • Must be able to handle stress
  • Must be reliable
Main duties and responsibilities:
Secretary
  • Prepare and manage correspondence, reports and documents
  • Organise and coordinate meetings, conferences
  • Take, type and distribute agenda's and minutes of meetings
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Daily updating and listing of tasks on priority list
  • Arrange and confirm appointments
  • Organise internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Collate information
  • Maintain databases
  • Communicate verbally and in writing to answer enquiries and provide information
  • Liaison with internal and external clients
  • Coordinate the flow of information both internally and externally
  • Screening of telephone calls
Reception:
  • Answering of switchboard, screeing of calls as well as routing of calls
  • Exellent and higly professional service to external clients
  • Portraying and maintaining of a professional reception area
  • Any other tasks required
 
If you have a professional attitude and appearance, is well presented and meet the minimum requirements,
Fax your CV to me: 086 605 4998

Job Level

Skilled

Salary Range

R5 000 - R10 000 per month